Vacancies

Part‑Time Office & Operations Coordinator

Working days: Wednesday, Thursday, Friday (with occasional full‑week cover during staff holidays)
Location: Prees, Shropshire with occasional working from home possible
Reports to: Management Team

ROLE OVERVIEW

This role supports the smooth running of day‑to‑day office and operational activities. The successful candidate will work closely with the management team to co‑ordinate materials, suppliers, customers, and administrative processes. It suits someone who enjoys variety, can switch gears quickly, and brings a positive, good‑humoured approach to a busy environment.

KEY RESPONSIBILITIES

Operational Support

• Co‑ordinate ordering of materials and supplies in line with job requirements.
• Pull job information together to ensure work is prepared, organised, and ready for delivery.
• Liaise with suppliers to obtain quotes, place orders, and resolve queries.
• Communicate with customers professionally regarding updates, scheduling, and general enquiries.
• Assist the management team in completing risk assessments and maintaining compliance documentation.

Administrative & Financial Tasks

• Process general administrative tasks to support the office and wider team.
• Input invoices accurately into the company systems.
• Reconcile the company bank account and support basic bookkeeping tasks.
• Maintain organised digital and physical filing systems.
• Support office management duties such as stock control, tidiness, and general upkeep.

Teamwork & Flexibility

• Follow instructions from the management team clearly and efficiently.
• Work independently, using initiative to solve problems and keep tasks moving.
• Provide holiday cover when required, which may include working a full week on occasion.
• Contribute to a positive, supportive team culture with a good sense of humour.

PERSON SPECIFICATION

Essential Skills & Experience

• Strong organisational skills with the ability to juggle multiple tasks.
• Confident communicator with suppliers, customers, and internal teams.
• Competent with basic IT systems (e.g., email, spreadsheets, invoicing software).
• Comfortable working under pressure and meeting deadlines.
• Able to follow instructions accurately while also working independently.
• Experience in administration, office coordination, or a similar role.

Personal Qualities

• Good sense of humour and a positive, approachable manner.
• Flexible and willing to step in when the business needs support.
• Proactive, reliable, and able to use initiative without constant supervision.
• Detail‑oriented with a commitment to accuracy.
• Calm, steady, and solutions‑focused when things get busy.

£16,500 PER ANNUM

To apply please send a CV and a covering letter to [email protected] for the attention of Laura Tarburton.